It is the responsibility of loanees, and ultimately their respective districts, to ensure that loan items are returned to ESRSS (4 Capitol Mall, Little Rock, AR 72212) by the designated due date. Failure to so, will result in late charges as indicated below:
RETURN, OVERDUE ITEMS, AND RECOVERY
1. Loan term and due date. Each item is loaned for a term of ninety (90) days from the ship/issue date unless a different due date is stated at checkout. The due date is provided at checkout and in the ESRSS checkout system.
2. Return logistics. ESRSS provides prepaid return shipping. The loanee/district must initiate return so that items are RECEIVED by ESRSS on or before the due date. Keep all original packing materials.
3. Overdue items. An item not received by ESRSS by the due date is overdue. ESRSS will issue reminders, but the district's return obligation does not depend on its receipt of any reminder.
4. Escalation and recovery. If an item remains overdue:
(a) Days 1-15: ESRSS issues reminders to the loanee and notifies the district contact.
(b) Days 16-30: ESRSS issues a formal recall to district administration and the district business office.
(c) Day 31+: ESRSS may deem the item lost and invoice the district for the full replacement cost (plus any missing accessories, repair, or shipping), and may issue a final written demand by certified or registered mail.
(d) Continued non-return after written demand may be referred to the appropriate authorities. Arkansas law addresses wrongful retention of leased, rented, or entrusted personal property (Ark. Code Ann. Section 5-36-115).
5. Unreturned items treated as lost. For purposes of district financial responsibility under these Terms, an item not returned by the deadline is treated as lost, and the district's acknowledged financial responsibility for lost or damaged items applies.
6. Federal property accountability. Loan items are acquired with federal funds and are held in trust for the program's beneficiaries. The district, as a subrecipient/user, must safeguard the items against loss, damage, or theft and cooperate with any required loss investigation and reporting (see 2 C.F.R. Sections 200.313, 200.314, and 200.316). Failure to account for or return federally funded items may affect the district's federal compliance.
7. Revocation. Consistent with these Terms, ESRSS may terminate the loan agreement and revoke future access to loan items for failure to comply.
While originally intended for use on school premises only, ESRSS has modified the loan agreement to allow for use of the loan items outside of the traditional school setting as long as appropriate acknowledgements have been obtained. The use of loan items off of district premises is at the discretion of district administration as the district remains the sole party responsible for the return of loaned items in good working condition.
Loan items are to be utilized for educational and/or therapeutic purposes. Loanees, as district representatives, are responsible for ensuring appropriate use of loan items.
ESRSS accepts responsibility for the completion of routine maintenance of loan items. This includes replacement of batteries, installation of updated software, etc.
I understand and acknowledge the above terms and conditions and accept district financial responsibility for lost or damaged items. The condition of each item is inspected by ESRSS before and after the loan. Items must be returned in the same condition they were received and with the same accessories (i.e., charger, case, etc). The district will be billed for the replacement of any missing items, repair costs of any damages incurred, or the full replacement cost of any items that cannot be repaired. Please do not attempt to repair broken items, as this may void manufacturer warranties and agreements.